Collect every fee in seconds, not in queues.
FeeColekt gives coaching centres and schools one simple place to record payments, send instant WhatsApp receipts, and track dues — with zero manual ledger chasing.
3-tap payment entry, live daily collection KPIs, overdue student triage, and automated WhatsApp receipt dispatch.
How It Works
Fee collection, simplified in 4 steps
Complete payment entry and parent receipt delivery in under two minutes with zero manual math.
Lookup Student
Find students instantly by name, admission ID, or parent mobile. Outstanding dues and fee heads appear automatically.
Choose Payment Mode
Record Cash, UPI QR code, Cheque, or generate an instant Razorpay link so parents can pay securely from home.
Instant WhatsApp Receipt
Branded digital tax receipt with QR code verification and payment breakdown is dispatched straight to the parent's phone.
Auto-Reconcile
Daily collections, pending balances, and batch accounting update in real time. No manual registers or end-of-day discrepancy chasing.
Collect
Record a payment in three taps
Pick the student, choose the fee head and payment mode, confirm. The balance, the receipt number and the ledger update on their own.
- Cash, UPI and cheque or bank transfer entries
- Separate fee heads: admission, tuition, transport and material kit
- Concessions with the right staff authorisation
- Online payment links through Razorpay for parents who pay from home
- Student
- Ananya Reddy
- Class
- 8 - B
- Fee head
- Tuition fee
- Mode
- UPI
Remind
Parents get a clear reminder, on WhatsApp
Fee notices go out from your institute's own WhatsApp number using approved templates, with the amount, the due date and a payment link.
- Upcoming, due and overdue reminders
- Messages only to guardians who have given consent
- Quiet hours respected, so notices never arrive at midnight
- Broadcasts to a whole class, section or batch
Organise
Classes and sections, or batches and courses
Set up your institute the way it actually works. Schools create classes with sections. Coaching centres create batches and courses. Students, attendance and reminders follow that structure.
- Student IDs are numbered automatically for each institute
- Bring existing students in from an Excel sheet
- Several branches or campuses under one institute
Search 400+ students by name, batch, or phone, ping parents on WhatsApp, and auto-map Excel spreadsheets.
Made for your kind of institute
One product, set up the way you teach
Schools
Classes, sections and academic years, with term fees, transport routes and parent communication handled in the same system.
- Class and section wise student lists
- Transport and material fees tracked separately
- Attendance by section
- Campus-wise reports for multi-branch schools
Coaching centres
Batches, courses and rolling admissions, with monthly or instalment fees and quick reminders.
- Batch wise students and fee plans
- Monthly, quarterly or custom billing
- Fast follow-up on overdue accounts
- Staff access limited to what each person needs
Getting started
Up and running without a long project
-
We set up your institute
Your institute, branches and administrator login are created for you, and you choose school or coaching centre.
-
You add classes and students
Create classes, sections or batches, then add students one by one or import your spreadsheet.
-
Start collecting
Record payments, share receipts and let reminders go out while you get on with running the institute.
Trust
Your records stay yours
Every institute's data is kept apart from every other. Staff only see what the administrator has allowed, and important actions are recorded.
- Data isolated per institute at the database level
- Staff permissions set by the school administrator
- Payment gateway keys stored encrypted
- New accounts must change their temporary password on first sign-in
- Sign-in and password changes are recorded for audit
Frequently Asked Questions
Got questions about FeeColekt? We have answers.
Everything you need to know about fee collection, WhatsApp reminders, payment gateways, and data privacy for your institution.
What is FeeColekt fee management software?
FeeColekt is an all-in-one cloud fee management software and ERP engineered specifically for schools, junior colleges, coaching centres, and tuition academies in India. It enables administrative bursars to record offline and online fees in three taps, dispatches instant digital receipts to parents via WhatsApp, and automates balance reconciliation with zero manual ledger work.
- Multi-tenant architecture with 100% database isolation per institute.
- Supports CBSE, ICSE, State Boards, NEET/JEE coaching, and test preparation centres.
- Operates on web, desktop, and mobile browsers with zero software installation required.
How does FeeColekt automate fee collection with WhatsApp reminders?
FeeColekt connects directly with institutional WhatsApp accounts using pre-approved Meta templates to send timely upcoming, due, and overdue fee notifications. Each reminder includes the student name, itemised fee heads, exact payable amount, and a secure instant payment link.
- Consent-based: Messages are sent only to guardians who have opted in.
- Rapid delivery: Automatic receipt and reminder delivery in under 30 seconds.
- Quiet-hours protection: Automated delivery pauses during night hours to prevent disturbance.
- Instant QR verification: Receipts include unique verification codes for easy audit.
Which payment methods and gateways are supported in FeeColekt?
FeeColekt provides native omnichannel payment handling across online gateways and offline administrative entries. Parents can pay from home using UPI (Google Pay, PhonePe, Paytm), RuPay, Net Banking, and Credit/Debit cards through integrated Razorpay workflows, while school bursars can instantly log cash, cheques, and direct bank transfers.
- Direct payment link integration with Razorpay for automated collection.
- Dynamic UPI QR codes generated per student invoice for rapid counter checkout.
- Automatic real-time ledger reconciliation with zero end-of-day discrepancy.
- Multi-head fee separation (tuition, transport, admission, lab, and material kits).
Can coaching centres track batch-wise fees, instalments, and rolling admissions?
Yes. FeeColekt includes a specialised coaching centre mode built for batch schedules, course terms, and flexible monthly or instalment plans. Institutes can assign custom fee heads to different batches (e.g. JEE Mains, NEET Foundation, Class 10 Board prep) and identify overdue students immediately.
- Flexible payment intervals: monthly, quarterly, semi-annual, or lump-sum.
- Real-time batch-wise collection dashboards and overdue student triage.
- Automated concession and scholarship tracking with administrative approval controls.
- Batch-wide WhatsApp broadcast announcements and payment nudges.
How does FeeColekt ensure institutional data security and tenant privacy?
FeeColekt is architected with strict tenant-level database isolation, guaranteeing that student profiles, fee collections, and parent contact details are never co-mingled or accessible across institutions. Sensitive payment keys are AES-256 encrypted, and comprehensive role-based access control (RBAC) ensures staff only view permitted student data.
- Dedicated isolated tenant database per registered school or coaching academy.
- Granular role-based permissions for administrators, bursars, and accountants.
- Mandatory first-login password updates and full sign-in audit trails.
- Full compliance with Indian Digital Personal Data Protection (DPDP) standards.
How quickly can our school or coaching institute onboard and import existing students?
Institutes can go live on FeeColekt in under 15 minutes without lengthy IT deployment projects. Our onboarding team configures your fee structures, classes, and branches, while existing student rosters can be bulk-imported directly from Excel (.xlsx) or CSV files.
- 1-click Excel spreadsheet import with automatic header mapping.
- Automatic sequential student ID generation per academic session.
- Free 15-minute guided walkthrough tailored to your fee structures.
- Zero local server requirements — access securely from any browser.
See FeeColekt with your own fee structure
Tell us about your institute and we will show you how it would run day to day.